An online store needs offline management. And this management demands data. My point is that you come across situations every now and then, where you will feel the need to export data directly from your WooCommerce store.
Exporting WooCommerce orders might get tricky as orders are connected to other data as well. Other data such as lists, categories based on the customer lifecycle, and so on can be relevant to help you manage your inventories, formulate and circulate your marketing strategy, tax reporting. You can also track and segment your leads with the help of this data once exported.
One important thing to keep in mind is that when you export WooCommerce orders, the customer data, coupons, and customer IDs should remain linked to the orders. This is why you need to make sure that everything falls right in place with zero disruptions in the data you are extracting. Read along to make no mistakes and save your time!
Why Do You Need to Export Orders from WooCommerce?
There is a direct association between the data of the WooCommerce orders and a number of metrics that you can implement in your business plan to expand your growth exponentially. Read along the points ahead to understand the importance of the export and import of your WooCommerce orders.
1. Inventory Management
Your online store will start growing in volume gradually, with respect to the orders that you receive. No matter what you employ, in-house fulfillment, or outsourcing your fulfillment of orders, exporting your orders as a routine task will only add to your convenience.
The data of your WooCommerce store orders will also empower you to overcome the aftermath of order recalls, implement cross-sell and upsell strategies and speed up the slow-moving stock.
2. Analysis of Data
Data Analysis is a primary requirement for any business to flourish. You can harness data in meaningful ways only when you can collect and export data. WooCommerce has the potential to easily take the load off your shoulders by letting you export the orders and product data easily.
You can export WooCommerce products to effortlessly identify the pain points in your business. Also, you can explore this data to streamline your processes and employ best practices in your business.
Check out the screenshot for a live example and to understand the correlation between the WooCommerce orders’ data and conversion rates.
3. Migration of WooCommerce Store
When you plan to overhaul your WooCommerce business by migrating to another site, WooCommerce Export-Orders comes as a boon. You need to transfer the data very carefully to ensure the seamless functioning of your business.
The best way to make this happen is to export all your WooCommerce orders in .csv format and then import it to your new website.
4. Creating Backup
You will encounter a number of situations where having your WooCommerce orders backup will save your day. For instance, if you update WooCommerce and your store goes down, you might lose not only crucial information but a significant amount of your customers. It is better to back up your website data periodically for security purposes as well.
When creating a backup of WooCommerce Orders by exporting, keep in mind to take care of additional information such as applied coupon codes, referrals, returns and exchanges, etc.
5. Building Marketing Strategy
Data is the fodder for pro-marketers. You can create on-point lists to target your customers once you learn how to export WooCommerce orders. This also helps in optimizing brand communications using customer information. Thus, improving customer loyalty and making marketing decisions becomes less complicated once you export WooCommerce orders data.
What are The Different Formats for Exporting Orders?
All these sophisticated words such as XML, XSD, CSV, and all, will come your way once you start exploring your export options. This might make you dismiss the idea of exporting WooCommerce orders considering it a tedious task. Clear your thoughts about these technical (but not so technical) terms once and for all here.
XML Sitemap is the list of URLs on your website. It is a roadmap to all the pages and important content of your website. In simpler terms, an XML sitemap leads Google through the pages on your website.
Extensible Markup Language or XML (a markup language is the computer language that uses tags to define the different components on the webpage) helps you store files to facilitate data transfer between different mobile applications.
XSD, also known as XML Schema Definitions is the tool to define the elements of an XML file as per the standard grammatical rules of the XML language.
In the XML format, you can also get detailed information about recent updates and other relevant values.
It is a simple text file format in which the columns are separated by commas. You can open a CSV file in a text editor such as Google Sheets or Notepad.
CSV files are of great utility when you wish to import or export the contents of your sitemap in the form of a spreadsheet or a database.
This format is more preferable when you are in control of who is generating and consuming the data of your WooCommerce orders. Also, the CSV format will make the perfect choice when the data is in tabular form.
CSV format will be beneficial in particular if your dataset is bulky. Some plugins help you export WooCommerce orders in bulk or in parts to avoid discrepancies when exporting large files as per your convenience.
How to Export WooCommerce Orders?
Note: To export WooCommerce orders, we’re using the “Order Export & Order Import for WooCommerce” plugin. Proceed with the following steps to have your list of exported orders without disruptions.
Step 1: Download an export/ import orders plugin from the WordPress.org page.
Step 2: You can install the plugin both manually as well as automatically.
To add it automatically, you need to go to the plugin section>> add new. Type “WooCommerce export and import orders” in the search query. Click on the “Install Now” button and you are good to go.
To add the plugin manually, go to your WordPress dashboard and upload the zip file under the “Add Plugins” section. Install and Activate the plugin.
Step 3: Now, under the WooCommerce section, click on the “Order Im-Ex” button.
Step 4: Enter the values in the spaces given under the “Order Import/ Export” section.
a. Offset: You can skip a number of orders in the exported CSV file as per your convenience once you put the offset value. Basically, the offset number will be the number of orders you want to skip.
b. Limit: You can export partial lists if your list of orders is bulky or if you just need a segment of the list at the moment. This feature can turn out to be of great utility for your periodic assessments.
c. Order Statuses: Order statuses are of great help when you need to export specific lists to formulate your upsell strategy or make conversions by following up on your abandoned carts.
Generally, the free plugins provide you options to export WooCommerce order lists based on these categories- Pending payment, Processing, On Hold, Completed, Cancelled, Refunded, and Failed.
d. Start Date/ End Date: You can also export WooCommerce orders according to the date and export the lists periodically for monitoring and assessment purposes.
Step 5: Click on the “Export Order” button in the same “Export Settings” window.
Step 6: You can now view the downloaded CSV file in a text editor such as Google Sheets or Microsoft Excel.
Recommended Plugins to Export WooCommerce Orders
WooCommerce has no in-built functionality for exporting the orders lists separately. To enable the option for the export of WooCommerce orders from the database, we need to necessarily install an impactful plugin. I have compiled a list of certain free and paid plugins with their exclusive features listed that you might use.
1. Advanced Order Export For WooCommerce
The advantage that you get with this plugin by AlgolPlus is that you can export the WooCommerce order lists in different formats, be it CSV, XML, XLS, or JSON to take full advantage of the lists.
The different functionalities you will get with this plugin include custom lists and the benefit of being about to label and reorder the field as per your requirements.
2. Order Export and Order Import for WooCommerce
This is one of the highly-rated plugins. Also, this plugin by WebToffee has been a reliable extension because of its exceptionally satisfactory performance. If you are migrating your orders from one WooCommerce store to another, this can turn out to be your go-to plugin.
You can import and export your WooCommerce orders in the CSV format. Order Export and Order Import for WooCommerce by WebToffee also make it easier for you to export orders in batches as well as in bulk.
You can sort your orders according to different lists based on the stage (such as processing, pending payments, canceled orders, and so on) and export them for different periods. This plugin also allows for offset functionality.
3. WooCommerce Customer/ Order/ Coupon Export
This is a paid plugin developed by SkyVerge. Using this plugin, you get options to export your WooCommerce Orders’, Coupons’, and Customers’ lists in both- CSV and XML formats.
This is a powerful plugin that allows for manual exports as well as the quick transfer of files via FTP, HTTP POST, or e-mail.
You can create custom fields to export WooCommerce Orders which is the most empowering feature of the plugin. Another feature that sells this plugin is the automated exports option for your WooCommerce store.
You get 1-year support and 30-day money back guarantee with this plugin.
4. WP All Export
This plugin is in the game since old times and provides for lifetime updates. With a 90-day money-back guarantee, they provide Zapier integration with more than 1000 applications such as e-mails, dropbox, etc. to make your data sharing more efficient than ever.
WP All Export allows for multilingual WooCommerce orders’ export. So, you can enable the in-built language switcher in this plugin.
Besides enabling powerful filters and creating custom lists, you can also schedule your exports beforehand. To enable easy reordering, this plugin has the drag and drop feature. The amount of data you need to export will never be a hurdle in your work.
5. WooCommerce Store Exporter
Using this plugin, you can export WooCommerce Products, Orders, or anything from your online store for different purposes such as store migration and order fulfillment. These lists are exported in easily accessible Excel Spreadsheets.
Know-how for Your Online Store Migration
This plugin is compatible with the latest WooCommerce releases and lets you export a number of lists ranging from your products, brands, tags, orders, customers, and everything else you might need to export from your online store.
To tell you the gist of exporting your WooCommerce orders- all you need to do is opt for the right plugin, activate it on your WooCommerce store and you are good to go (provided you understand the categories and lists you need to export.
All in all, it will only facilitate your business in ways you might not have explored yet. These could be helping you connect with a CRM seamlessly, monitoring and assessment for identification of pain points, creating an on-point marketing strategy.
Exporting WooCommerce Orders is just one aspect of it, you can achieve unimaginable results with other data. If you can export it and harness it effectively.